PROCEEDINGS OF THE STURGIS
CITY COUNCIL – JANUARY 15, 2007
The Common Council of the City of
Mayor Jensen announced that the Chamber Banquet will
be held on Friday, January 19, 2007 starting at 6pm. Jensen then requested a moment of silence in
honor of our service men and women.
Motion by Jacobson and seconded by Scudder to
approve the agenda as presented. Motion
by Green, second by Scudder & failed, with
Motion by Chaplin, second by Anders & carried to
approve the minutes of the January 2, 2007 council meeting.
Motion by Jacobson, second by Chaplin & carried
unanimously to approve the following claims:
GENERAL FUND – 2XL Corp, $224.94,
sup; 54 Printing, $70.00, sup; A&B Business, $508.21, maint; American Red
Cross, $355.00, cc prog exp; Armstrong Extinguisher, $85.00, maint; Associated
Supply, $5,683.29, maint; Baker & Taylor, $101.66, sup; Paula Basker,
$49.50, group ins; Best Business Products, $18.88, maint; BH Chemical,
$1,523.40, sup; BH Garage Doors, $112.50, maint; BHP&L, $799.77, util;
PARK – A&B Welding, $30.83, sup;
BHP&L, $190.10, util; Campbell Supply, $47.75, sup; Elan-City, $129.54,
sup; Meade Co Times, $48.79, publishing; Occupational Health Network, $238.33,
prof fees; The Sharpening Shop, $23.90, sup.
BRICK PROJECT FUND – Elan-City,
$61.45, sup; Glover Investments, $1,400.00, publishing;
LIBRARY BUILDING FUND – BH
Technologies, $1,463.54, lib furnishing; Gaylord Brothers, $620.05, lib fur;
Pamida, $42.98, lib furn; Upbeat, Inc., $513.00, lib furn.
AMBULANCE SERVICE – BH Garage Doors,
$112.50, maint; Dakota Backup, $12.49, prof fees; DB Billing, $664.31, prof fees;
Emsar Twin Cities, $188.38, maint; Enning Propane, $350.00, util; Farmers Union
Oil, $511.34, sup; Farmers Union-Union Center, $18.78, sup; Mountain Plains
Health Consortium, $254.12, prof fees; Prairiewave, $45.38, util; Regional Home
Medical Equipment, $210.00, sup.
MAYOR’S RIDE – AMA Insurance Dept,
$39.00, sup; Purchase Power, $318.99, sup.
SPECIAL SALES TAX – Air Service Task
Force, $5,000.00, city promotion; BH Community Economic Development, $2,000.00,
NH Community Develop; Chamber of Commerce, $7,500.00, chamber; SIEC, $7,500.00,
ind dev; Sturgis Area Arts Council, $2,500.00, city promotion.
CAPITAL IMPROVEMENT – Brosz
Engineering, $8,092.50, cap imp; Heavy Constructors, $183,778.51, cap imp;
Hills Materials, $53,989.07, cap imp; Iverson Construction, $282.99, cap imp;
Meade Co Auditor, $2,837.93, principal; Meade County Title Co, $90.00, cap imp;
Precision Surveying, $350.00, cap imp.
SPECIAL SANITATION – Rapid Delivery,
$7.80, sup.
CITIZEN CORPS POLICE GRANT –
Elan-City, $1,883.25, other; Neve’s Uniforms, $1,068.00, sup.
2005 SERIES REVENUE BOND – Rural
Development, $9,773.00, interest.
COMMUNITY PROJECTS – LPS
Engineering, $960.00, cap imp.
LIQUOR – 54 Printing, $150.00, sup;
Coca Cola, $66.80, pop for resale; Eagle Sales of the BH, $10,497.98, off sale
beer; Fisher Beverage, $5,171.70, off sale beer; Frito-Lay, $20.14, snacks for
resale; Heartland Paper Co, $204.41, sup; Johnson Western Wholesale,
$13,285.02, off sale liquor; M&B Enterprises, $82.20, snacks for resale;
Nash Finch, $11,108.06, cigarettes for resale; One Way Service Pros, $133.75,
maint; Prairieberry, $1,821.00, off sale liquor; Republic Beverage Co,
$7,377.36, off sale liquor; Rushmore News, $50.40, snacks for resale; S.
Ellwein, $30.00, merch for resale.
WATER SYSTEM OPERATIONS – Butte
Electric, $75.02, util; SD Water & Wastewater Assoc, $90.00, travel.
WASTEWATER FACILITIES – BHP&L,
$1,703.70, util; Bierschbach Equipment, $86.50, sup; City of Belle Fourche,
$25.16, other; NAPA, $68.04, sup; Pamida, $19.99, sup; Rushmore Office Supplies,
$118.41, sup; SD DENR, $5,500.00, other.
SANITARY SERVICE – BH Technologies,
$75.00, maint; City of Belle Fourche, $12,936.68, other; Elk Creek Conservation
Dist., $1,554.00, sup; KT Connections, $585.00, sup; Meade Co Times, $63.00,
publishing; New Deal Tire, $1,399.10, other; Occupational Health Network,
$44.59, prof fees; Stern Oil Co, $1,409.90, sup.
RALLY – A&B Business, $65.07,
maint; BH Badlands, $303.00, travel; Coca Cola, $12.00, travel; Elan-City,
$1,099.02, sup; Jacobson First Western Ins., $263.00, other; Loud American
Roadhouse, $50.65, sup; Outsource Solutions, $6,526.71, prof fees; Sand Creek
Printing, $458.88, sup.
TIF #2-BESTGEN – First Western Bank,
$6,096.93, other.
TIF #4-ALLISON – Meade Co Auditor,
$43,155.71, other.
TIF #5-JENTER – Meade Co Auditor,
$103,470.76, other.
TIF #6 – Dacotah Bank, $13,772.27,
other.
TIF #7-LEGNER – Wells Fargo-Sturgis,
$12,876.33, other.
TIF #8-ALLISON II – First Western
Bank, $20,330.44, other.
This was the time set for the continued public hearing
for a zoning variance for Elizabeth Fischer, 2112
Jacobson questioned if the deck & fence were also
constructed without a permit.
City Engineer Bob Kaufman advised that those were
constructed without the required permits.
Jacobson questioned if Fischer had come in since and
gotten them permitted.
Kaufman advised that she had not.
Green questioned if it would be fair to allow
Fischer to continue on without some kind of ramification due to the fact that
she has not complied with the required permitting on her last three
projects. Green noted that the council
could request up to 30 days to determine what kind of action they wish to be
taken.
Fischer advised that she had talked to the water
dept who told her to go ahead and put the fence up.
City Attorney Keith Smit questioned what the
situation is concerning the garage.
Fischer advised that she thought the carpenter had gotten
the permit but found out later that he hadn’t.
Jensen advised that the council would like the 30
days to review this request to determine how to handle this matter.
Fischer noted that she feels something is needed for
new people coming to town so they know what is needed when doing projects like
this.
Jensen advised that it was not the inspections
department’s fault that nobody picked up the permit.
Jacobson noted that the question is going to be what
the City is to do in similar instances when the construction has already taken
place and when a variance is only to be granted under hardship.
Green advised that Fischer was told at the Planning
Commission meeting that she would need a building permit and zoning variance.
Kaufman noted that, as part of the permit process, the
person is supposed to bring in a site plan to determine if a variance is needed. Without the permit process being followed, the
Engineering/Inspection Department did not have a chance to make that
determination.
Al Colton noted that it seems as if the City would
be punishing this one person. If there
were a fire issue, he could understand.
Motion by Green, second by
Motion by Chaplin, second by Patterson & carried
to set a public hearing date of February 5, 2007 for a use on review for
Samantha Carroll,
Bill Phillips and John Yuill appeared before the
council on behalf of the Citizens to Advance Sturgis (CAS). They requested that the council invite Roland
Vanderwerff, the President of the SD City Manager Association, and Martha
Perego, the Director of Ethics & Advocacy with the International City
Manager Association to a public meeting.
Motion by Patterson, second by Green & carried
unanimously to direct Mayor Jensen to invite these two people to a public
meeting.
Van Hyde appeared before the council with an
expansion proposal for the
Motion by Green, second by Chaplin & carried to
approve the request of The Knuckle Saloon for bull riding events to be held on
June 9, July 21 & September 1, 2007.
Motion by Anders, second by Patterson & carried
to approve the request of The Knuckle Saloon for street closures and 4-way stop
signs for June 16 & September 29, 2007 for the Car Show & Shine. The street closure would be on
Motion by Chaplin, second by Anders & carried
unanimously to approve the second reading of Ordinance 2007-01 – Supplemental
Appropriations. The ordinance reads as
follows:
Ordinance No. 2007-01
AN ORDINANCE AMENDING ORDINANCE NO. 2006-20 ANNUAL
APPROPRIATIONS FOR THE YEAR 2007 OF THE CITY OF
BE IT ORDAINED by the Common Council of the City of
Sturgis, Meade County, South Dakota, that ordinance 2006-20 be amended so that
the following amounts are hereby appropriated to meet the obligation of the
municipality for the year 2007.
General Fund 101
4211-4250 Police
Repairs & Maint $ 8,000.00
Capital Improvements 212
4520-4370 Parks
Capital Improvements $14,000.00
Bike Path 214
0000-4370 Capital Improvements $20,000.00
Community Projects 508
4520-4370 Parks Capital Improvements $24,500.00
Total – All Funds $66,500.00
First reading: January 2, 2007
Second reading: January 15, 2007
Adopted: January 15, 2007
Published: January 27, 2007
Effective: February 17, 2007
Motion by Patterson, second by Chaplin & carried
to approve a special events license for the Turkey Federation Banquet on March
2, 2007 at the City Auditorium and to be served by Loud American Roadhouse.
Motion by Chaplin, second by Patterson & carried
to approve the bingo & pull tab request of St. Aloysius Cemetery on
February 11, 2007.
Motion by Chaplin, second by Green & carried
unanimously to set a public hearing date of February 20, 2007 for a proposed
resolution of necessity of a street paving project for
Motion by Chaplin, second by Patterson & carried
unanimously to approve change order #4 on the Exit 32 project (this is DOT’s
portion) in the amount of a $462.76 decrease.
Motion by Anders, second by Chaplin & carried
unanimously to approve change order #5 on the Exit 32 project (this is DOT’s
portion) in the amount of a $34,105.00 decrease.
Motion by Chaplin, second by Patterson & carried
unanimously to approve change order #5 on the Vanocker Water & Sewer
Extension in the amount of a $2,024.93 increase.
Motion by Green, second by Anders & carried
unanimously to approve change order #6 on the Vanocker Water & Sewer
Extension in the amount of an $119,240.00 increase.
Motion by Chaplin, second by Jacobson & carried
unanimously to approve & authorize the Mayor to sign the engagement letter with
Ketel Thorstenson, LLP for the 2006 audit.
Motion by Anders, second by Chaplin & carried
unanimously to approve & authorize the Mayor to sign the combined election
agreement with
Motion by Chaplin, second by Scudder & carried
to authorize the Mayor to sign the necessary paperwork with Wellmark regarding
the flexible benefits plan.
Motion by Patterson, second by Anders & carried
unanimously to authorize the Mayor to execute the city employee union contract.
Motion by Chaplin, second by Patterson & carried
unanimously to authorize the parks department to advertise for a ¾ time
secretary.
Motion by Chaplin, second by Jacobson & carried
unanimously to approve the following travel matters: a)
Terry Jensen, Sherry Scudder, Pauline Sumption, Bob Kaufman & Randy Nohava
– Municipal Day at the Legislature, Feb 6-7, 2007; b) Bob Kaufman & Randy
Nohava – APWA meeting in Pierre, February 7-8, 2007.
Motion by Anders, second by Chaplin & carried
unanimously to approve the following salary matters: Volunteers – a)
Julianne Zoller – Library; b) Adam Rice – Parks; New Hires – a) Desirae Ehlers – CC Aquatics, $7.00/hr, effective
12/18/06; b) Mark Castleman – PT Liquor Clerk, $8.00/hr, effective 1/16/07; c)
Jan Steinle – PT Library, $8.00/hr, effective 1/15/07; d) Charlene Nonhof – PT
Library, $8.00/hr, effective 1/22/07.
There were no other matters to come before the
council.
Motion by Chaplin, second by Anders & carried to
adjourn to executive session following a 5-minute recess for the purpose of
discussing contract, legal & personnel matters.
Motion by Anders, second by Chaplin & carried to
return to regular session.
Patterson questioned the December 31, 2006 Finance Report,
specifically the deficit in the Rally Fund of approximately $185,000 and how
this was going to be corrected.
Finance Officer Pauline Sumption advised that, in
the past, any transfers will be discontinued until in the black. Sumption also noted that rental incomes
should be coming in starting in March.
Jacobson advised that she has instructed both Rally
Director Lisa Weyer & Sponsorship Agent Ronda Gusinsky to look at their
budgets for further cuts.
Patterson noted that she felt the travel needed to
be cut if desks were a priority for the rally department or vice versa.
Rally Director Weyer advised that she would not be producing
new “Future Dates” cards as they had enough to carry-over to 2007. She is also looking at other items.
Jacobson advised that the department heads needed to
inform their committees where they stand on their budgets and if they stray
from what has been approved.
Motion by Anders, second by Chaplin & carried to
continue this meeting until 5:00pm on January 22, 2007 at City Hall.
ATTEST: ______________________________ APPROVED:
___________________________
Pauline
Sumption, Finance Officer Terry
Jensen, Mayor