PROCEEDINGS OF THE STURGIS
The
Common Council of the City of
Ø
Recognition day
at the Library was a success
Ø
Ø
FEMA flood plan
review will be on February 11, 2008 at 7:00 PM at the Community Center
Motion
by Hersrud, seconded by Usera and carried with all members voting yes to
approve the agenda.
Motion
by Hersrud, seconded by Scudder and carried with all members voting yes to
approve the minutes from January 21, 2008 regular meeting.
Motion
by Hersrud, seconded by Call, and carried with all members voting yes to approve
the following claims, wages and transfers with the addition of Claim 122:
Wages –
Transfers
Out – General Fund $42,930.42; UDAG $2,500.00; Liquor $15,258.33;
Wastewater $5765.17; Sanitation $4841.67; Water $675.00
Transfers
In – Parks $42,930.42; General Fund $22,373.50; Capital Improvements
$4,166.67; Revolving Loan Fund $2,500.00
GENERAL – A&B Business,
$126.63, sup; Associated Supply Co, $99.08, maint; Avaya, $48.26, util; Baker
& Taylor, $746.18, sup;
PARK – BHP&L, $421.74, util; City of Sturgis Water
Dept, $103.00, util; MDU, $457.83, util; Morman Law Firm, $120.00, prof fees.
BRICK PROJECT FUND – Glover Investments, $1,400.00,
publishing.
LIBRARY BUILDING FUND – BH Technologies, $7,675.50,
library furn.
AMBULANCE SERVICE – Alltel, $15.18, util; BHP&L,
$567.32, util; City of Sturgis Water Dept, $43.50, util; DB Billing Co,
$1,755.56, prof fees; Great Western Tire, $1,142.61, sup; Interstate All
Batteries Center, $1,123.70, sup; MDU, $550.02, util; Mountain Plains Health
Consort, $20.00, travel; Pitney Bowes, $103.49, sup; Prairiewave, $45.44, util;
West River Electric Assoc, $21.10, util; Zep Manufacturing, $48.56, sup.
SPECIAL SALES TAX – Chamber of Commerce, $7,500.00,
chamber; SIEC, $8,333.33, industrial dev.
LIQUOR – Carroll’s Appliance, $404.94, maint; City of
Sturgis Water Dept, $295.00, util; Eagle Sales, $18,385.63, pop for resale;
Fisher
WATER SYSTEM OPERATIONS – BHP&L, $7,309.91, util;
City of Sturgis Water Dept, $51.00, util; Brad Deutsch, $96.00, group ins; MDU,
$118.04, util; Candy Morrell, $380.25, maint; Verizon, $59.70, util.
WASTEWATER FACILITIES – City of Sturgis Water Dept,
$10.82, util; Light & Siren, $414.80, maint; Candy Morrell, $250.00, maint;
Robert Moser, $260.00, travel; Lance Stansbury, $10.00, travel.
SANITARY SERVICE – BH Door Systems, $824.80, sup; Farmers
Union Oil, $640.20, sup; Morman Law Firm, $168.00, prof fees; Candy Morrell,
$250.00, maint; Qwest Communications, $53.57, util; Sand Creek Printing,
$406.00, sup; Street Dept Petty Cash, $1.98, maint.
RALLY – Best Western Ramkota Inn, $293.97, travel;
Priscilla Massey, $93.33, travel; Morman Law Firm, $1,200.00, prof fees; Candy
Morrell, $250.95, maint; Outsource Solutions, $329.07, travel; Paisano
Publication Inc., $1,068.00, publishing; Pizza Ranch, $25.98, sup; SD Tourism,
$75.00, travel; TAM Communications, $1,650.00, publishing; Brenda Vasknetz,
$16.00, travel.
This was the designated time
for committee reports:
v
Public Safety—Meeting
on February 12, 2008
v
Public Works—nothing
to report
v
Community Center—everything
going well. Lowe Roofing will start on the roof February 11, 2008
v
Liquor—nothing to
report
v
Legal and
Finance—nothing to report
v
Rally—Nothing to
report
v
Park Board—nothing
to report
v
Planning
Commission—nothing to report
v
Library Board—Updating
Library policies
v
Airport Board—will
meet tomorrow night
City Manager Report:
Will be in
This was the time set upon
application for a public hearing for a use-on-review for Richard McIntyre for a
gunsmith and repair shop at 1139 Paisley Terrace. No objections from his neighbors have been
received. Council member Hersrud asked
if this use-on-review could be revisited if issues come up with this
business.
Hersrud
introduced the following written resolution and moved its adoption
RESOLUTION 2008-5
RESOLUTION APPROVING PLAT
WHEREAS, the statutes of the State
of South Dakota require that plats of land be submitted to the governing body
for approval before the same are recorded in the Office of the Register of
Deeds; and
WHEREAS, Carl R. Johnson, managing
partner of
Lot A & B, of Vanocker Canyon
Meadows Subdivision, formerly Lot 8A of Vanocker Subdivision, located in the
W1/2SW1/4 Section 15, T.5N., R.5E., B.H.M., City of Sturgis, Meade County,
South Dakota
WHEREAS, said plat meets the requirements of the statutes in all
things, now
therefore,
BE IT RESOLVED by the Common Council
of the City of
Dated this 4th day of February 2008.
McVay seconded the motion for
the adoption of the foregoing resolution.
All those present voted in favor of and the resolution was declared
passed & adopted.
.
Motion
by Hersrud, seconded by McVay, and carried with all members voting yes to set a
public hearing date of March 3, 2008 for a zoning amendment to rezone property
at
Motion
by McVay, seconded by Hersrud, and carried with all members voting yes to set a
public hearing date of March 3, 2008 for a zoning amendment to rezone property
located at Glover’s 1st addition,
At
this time
City
Manager Dave Boone discussed with the Council the definition of “subdivision”
and if having 10 acres when subdividing a parcel is too restrictive. Boone suggested lowering the acreage
exemption to 5 acres which would be more reasonable. The council would like to have the Ordinance
Committee draw up a draft with the change and have it go back to the Planning
and Zoning commission and with their recommendation coming to the City Council.
Motion
by Call, seconded by Hersrud and carried with all members voting yes to approve
second reading of Ordinance 2008-01 amending Title 11, Chapter 11.05, section
11.05.32, “cost per gallon”.
ORDINANCE 2008-01
REVISED
ORDINANCE AMENDING TITLE 11, Chapter 11.05, Section 11.05.32 COST PER GALLON
BE IT
ORDAINED by the Common Council of the City of Sturgis, Meade County, South
Dakota, that Title 11, Chapter 11.05, Section 11.05.32 COST PER GALLON, shall be amended to read as follows:
Any commercial pumper shall be charged Fifty Dollars
($50.00) per thousand gallons. Said
amount shall be paid in cash at the time any load is dumped. The charges shall be levied on the basis of
tank size, rounded to the highest number.
Dated this 4th
day of February, 2008.
First reading: January 21, 2008
Second reading:
February 4, 2008
Adopted: February 4, 2008
Published: February 16, 2008
Effective:
March 8, 2008
Motion
by Hersrud, seconded by Anders, and carried with all members voting yes to
approve second reading of Ordinance
2008-02 a supplemental ordinance amending ordinance 2007-33 annual
appropriations.
Ordinance
No. 2008-02
A
SUPPLEMENTAL ORDINANCE AMENDING ORDINANCE NO. 2007-33 ANNUAL APPROPRIATIONS FOR
THE YEAR 2008 OF THE CITY OF
BE IT
ORDAINED by the Common Council of the City of Sturgis, Meade County, South
Dakota, that ordinance 2007-33 be amended so that the following amount is
hereby appropriated to meet the obligations of the municipality for the year
2008.
Capital Improvements – Parks
4370 Capital Improvements $99,500.00
Adopted this 4th day of February 2008.
First reading: January 21, 2008
Second reading:
February 4, 2008
Adopted:
February 4, 2008
Published: February 16, 2008
Effective:
March 8, 2008
McVay
introduced the following written resolution and moved its adoption:
RESOLUTION
2008 - 04
A RESOLUTION establishing
a purchasing policy manual
WHEREAS the City of
1.
To comply with the legal requirements of public
purchasing.
2.
To assure vendors that impartial and equal treatment
will be afforded all who wish to do business with the City.
3.
To receive maximum value for each public dollar spent.
4.
To provide the City departments the required goods and
services at the time and place needed in the proper quantity and quality.
5.
To purchase only goods and services for which funds
have been approved and previously budgeted.
WHEREAS the City of
WHEREAS it is the intent of the City that if the
procedures and guidelines in the policy are followed for each claim, the City
Manager shall be authorized to sign all warrants for the payment of money
related to the claims, and the same shall be countersigned by the Financer
Officer,
WHEREAS the City recognizes that
under the direction of the City Manager, the Finance Officer shall have the
responsibility for the administration of the City of Sturgis’ Purchasing Policy
and that questions of interpretation shall be directed to either the City
Manager or Finance Officer and to ensure effective implementation of the
purchasing policy, the Finance Officer shall establish special operational
guidelines, develop appendixes, and amend policy as necessary while remaining
consistent with the guidelines established by the Manual as adopted.
NOW THEREFORE the City of
Dated this 4th day of February, 2008.
Anders seconded the motion for the adoption of the
foregoing resolution. All those present
voted in favor of and the resolution was declared passed & adopted.
.
Motion
by Call, seconded by
Motion
by Anders, seconded by
Motion
by Call, seconded by McVay and carried with all members voting yes to approve
the raffle request from the
Motion
by Usera, seconded by Hersrud and carried with all members voting yes to
approve the raffle request from the Sturgis Area Chamber of Commerce Charitable
Foundation for a motorcycle to be raffled off on August 9, 2008.
Motion
by Hersrud, seconded by Anders and carried with all members voting yes to
approve the raffle request from the Sturgis Area Chamber of Commerce for 50/50
tickets to be raffled at the Chamber after Hour Mixers.
Motion
by Hersrud, seconded by Call and carried with all members voting yes to approve
the raffle request from
Motion
by McVay, seconded by Anders and carried with Anders,
Motion
by Anders, seconded by
Motion
by Usera, seconded by McVay and carried with all members voting yes to change
the legal newspaper to the Meade County Times from March 1, 2008 to April 4,
2008 due to publishing the election notices.
Motion
by Anders, seconded by Call and carried with all members voting yes to approve
travel for
Motion
by Hersrud, seconded by Usera and carried with all members voting yes to go
into executive session for legal advice at 8:24 pm.
Motion
by Call, seconded by Usera and carried with all members voting yes to return to
regular session at 9:10 pm.
Motion
by Anders, seconded by McVay and carried with all members voting yes to
authorize Mr. Jackley to settle with Mr. Small, personal guarantor for the
obligation owed by Galena Industries in the amount of $22,500 and to authorize
assignment of judgment, if granted by the court, to Mr. Small to proceed to
recover against Mr. Keith, a second personal guarantor
Motion
by Hersrud, seconded by Usera, and carried with all members voting yes to
adjourn the meeting at 9:14 p.m.
ATTEST:
___________________________ APPROVED: ______________________________