PROCEEDINGS OF THE STURGIS
CITY COUNCIL – FEBRUARY 5, 2007
The Common Council of the City of
Mayor Jensen made the following announcements: a) the public meeting on the management form
of government on February 12, 2007 has been moved to the Community Center
theatre at 6:30pm; b) the council will be having a work session on February 26,
2007 at 6:00pm at the fire hall; c) the Freedom Memorial fundraiser is on
Saturday, February 17, 2007 at the City
Auditorium from 4:00pm to 8:00pm; d) Bruce Halvorson’s 17-yr old son was killed
in a car accident; Halvorson owns Mt. Rodney RV Park; e) a moment of silence was
observed for the Halvorson family and our service men and women.
Motion by Chaplin, second by Jacobson & carried
to approve the agenda with the following addition: 20c) New hire of Bill Coacher – Sanitation,
Class 102, $10.22/hr, effective 2/6/07.
Motion by Chaplin, second by Anders & carried to
approve the minutes of January 15, 22 & 29, 2007.
Motion by Anders, second by Jacobson & carried
unanimously to approve the following wages, transfers & claims:
Wages –
Transfers
Out (first 2007) – General Fund $36,816.67; Capital Impr $8,333.33; UDAG
$2,500.00; Liquor $6,250.00
Transfers
In (first 2007) – Parks $36,816.67; General Fund $6,250.00; Capital
Improvements $4,166.67; Community Projects $8,333.33; Revolving Loan Fund
$2,500.00
Accounting
GENERAL
FUND – BHP&L, $17,796.19, util; MDU, $9,967.42, util; Prairiewave,
$2,002.39, util; SD Municipal League, $150.00, travel; Verizon, $1,255.02,
util.
PARK
– BHP&L, $35.55, util; MDU, $652.73, util; Prairiewave, $128.75, util;
Verizon, $44.92, util.
AMBULANCE
– Alltel, $15.21, util; MDU, $485.63, util; Prairiewave, $120.25, util.
SPECIAL
SALES TAX – BHP&L, $268.23, city promotion.
LIQUOR
– BHP&L, $825.12, util; MDU, $68.22, util; Prairiewave, $199.57, util.
WATER
SYSTEM OPERATIONS – BHP&L, $776.25, util; Prairiewave, $231.36, util;
Verizon, $179.68, util.
WASTEWATER
FACILITIES – BHP&L, $9.72, util; Verizon, $182.47, util.
SANITARY
SERVICE – Verizon, $44.92, util.
RALLY
– Verizon, $44.92, util.
GENERAL
FUND – 54 Printing, $150.00, sup; Kevin Aga,$250.00, group ins; Amcon
Distributing, $596.02, maint; APWA, $40.00, travel; Atco International,
$311.00, sup; Banyon Data Systems, $1,540.00, maint; BH Chemical, $2,403.61,
sup; BH Council of Local Government, $4,250.88, other; BHP&L, $1,474.64,
util; BH Technologies, $1,112.50, sup; Border States Electric, $639.98, sup;
Jerry Burnham, $2,212.50, prof fees; Butte Electric, $268.46, util; Chamber of Commerce,
$285.00, other; Justin Christman, $80.00, cc prog exp; City of Sturgis Water
Dept, $855.50, util; Curt Corey, $30.00, cc prog exp; Kurt Cruickshank, $52.00,
travel; Dakota Supply Group, $85.44, sup; Decatur Electronics, $2,886.00, sup;
Emblem Enterprises, $137.91, sup; Energy Labs, $35.00, maint; Farmer Brothers,
$54.84, merch for resale; Freeman Electric, $792.00, maint; G&H
Distributing, $322.68, sup; Graphics Plus, $76.95, sup; Great Western Tire,
$454.44, maint; HW Wilson Co, $420.00, sup; Hauff Mid-America Sports, $48.50,
cc prog exp; Heartland Paper, $276.40, sup; Heiman Fire Equipment, $4,900.00,
sup; Hills Materials, $298.06, sup; Hillyard, $1,368.20, sup; Jacobson First
Western Ins., $53,095.00, insurance; JB’s Computers, $2,287.00, sup; JD Evans,
$101.27, maint; Jim’s Auto Salvage, $35.00, maint; Dennis Johnson, $80.00, cc
prog exp; Ron Koan, $62.00, travel; L-3 Communications Infrared, $64.43, other;
Kristen Legner, $150.00, cc prog exp; Long Rider Books, $676.03, sup; James N.
Lyon II, $30.00, other; Meade Co Auditor, $13,281.88, other; Metro Fire,
$2,521.34, sup; Mobile Electronics Service, $57.00, sup; MDU, $159.91, util;
Morman Law Firm, $3,897.69, prof fees; Candy Morrell, $3,228.80, maint; Neve’s
Uniforms, $42.45, sup; Northern Hills Vet Clinic, $57.30, prof fees; Officemax
Contract, $617.96, sup; Pet Giant, $21.99, sup; Pitney Bowes-Postage by Phone,
$109.50, sup; Prairiewave, $356.38, util; Rapid City Police Dept, $25.00, prof
fees; Rasmussen Mechanical Services, $3,923.38, maint; Ray Allen Mfg Co,
$68.85, sup; Rushmore Office supplies, $48.44, sup; Sam’s Club, $447.25, sup;
Fred Schmidt, $30.00, other; Sherry Scudder, $23.00, travel; SD Chapter APWA,
$70.00, travel; SD Dept of Health, $35.00, sup; SD Firefighters Assn, $660.00,
prof fees; Sheet Metal Shop, $70.06, maint; Jeanie Shyne, $250.00, group ins;
Sturgis Sawmill, $7.99, sup; Superior Lamp, $492.52, sup; Tom’s T’s, $739.00,
cc prog exp; Tom Trigg, $52.00, travel; Vanway, $28.75, sup; Weaver Coffee
Shop, $35.00, other; Joey Weiland, $60.00, sup; West River Electric Assoc,
$459.86, util; World Almanac Education, $22.95, sup.
PARK
– BHP&L, $366.04, util; City of Sturgis Water Dept, $133.00, util; Meade Co
Treasurer, $513.56, cap imp; Morman Law Firm, $193.07, prof fees.
LIBRARY
BUILDING - Gaylord Brothers, $847.48, lib furn; J&D Woodworks,
$2,495.70, lib furn; Krueger International, $2,962.98, lib furn; Upbeat,
$386.00, lib furn.
AMBULANCE
SERVICE – Alliance Medical, $398.41, sup; BHP&L, $593.81, util; City of
Sturgis Water Dept, $37.50, util; DB Billing, $2,283.38, prof fees; Jacobson
First Western Ins, $8,472.00, ins; MDU, $159.91, util; Pitney Bowes-Postage by
Phone, $109.49, sup; Prairiewave, $45.50, util; Public Safety Equipment,
$89.45, maint; Regional Health, $176.45, sup; Regional Home Medical Equip,
$640.00, sup; West River Electric Assoc, $25.17, util.
SPECIAL
SALES TAX – Chamber of Commerce, $7,500.00, chamber; SIEC, $7,500.00,
industrial development.
CAPITAL
IMPROVEMENT – Brosz Engineering, $7,580.00, cap imp; Hills Materials,
$18,576.00, cap imp; SD Dept of Transportation, $5,198.09, cap imp.
LIQUOR
– City of Sturgis Water Dept, $289.00, util; Eagle Sales of the BH,
$9,743.80, other; Executive Business Communications, $37.50, maint; Fisher
Beverage, $4,848.30, off sale beer; Frito-Lay, $11.19, snacks for resale;
Johnson Western Wholesale, $13,302.65, off sale liquor; Morman Law Firm,
$348.00, prof fees; Nash Finch, $30.00, other; Republic Beverage Co, $7,848.37,
off sale liquor; Rushmore News, Inc., $8.40, snacks for resale; The Homeslice
Group, $3,768.00, prof fees; Wells Fargo Merchant Services, $7.50, other.
WATER
SYSTEM OPERATIONS – BHP&L, $6,781.74, util; Butte Electric, $183.60,
util; City of Sturgis Water Dept, $51.00, util; MDU, $124.97, util; Morman Law
Firm, $96.00, prof fees; Candy Morrell, $380.25, maint.
WASTEWATER
FACILITIES – Candy Morrell, $250.00, maint.
SANITARY
SERVICES – A&B Business, $115.12, sup; Grimm’s Pump Service, $207.78,
maint; Jacobson First Western Ins., $121.00, ins; Kimball Midwest, $70.34, sup;
Morman Law Firm, $110.73, prof fees; Candy Morrell, $250.00, maint;
Prairiewave, $86.00, maint; Qwest Communications, $45.73, util.
RALLY
– BH Rally & Gold, $1,000.00, merch for resale; Chamber of Commerce,
$2,037.50, publishing; Morman Law Firm, $2,518.36, prof fees; Candy Morrell,
$250.95, maint; Paisano Publication, $1,068.00, publishing; Quill Corp,
$229.95, sup; Sam’s Club, $240.46, sup; Sheet Metal Shop, $104.80, maint;
Speedy Lube, $29.95, maint; Vanway Trophy, $5.75, sup; Lisa Weyer, $23.00,
travel.
TIF
#7 LEGNER – Wells Fargo-Sturgis, $400.26, other.
This was the time set upon application for the
public hearing for a use on review for Ella Hoven,
Green advised that some of the applicants for the
daycare use on reviews will be given until spring to have fences installed, due
to the time of the year.
This was the time set upon application for the
public hearing for a use on review for Ramona Hunt,
This was the time set upon application for the
public hearing for a use on review for Bryan & Tyra Austin,
This was the time set upon application for the
public hearing for a use on review for Samantha Carroll,
This was the time set for the continued public
hearing for a zoning variance for JoEllen McCuan,
City Engineer Bob Kaufman advised that the setback
request previously was for 2 feet but McCuan had changed her plans to allow for
a 6 foot setback. Motion by Scudder,
second by Call & carried to approve said variance request.
Call introduced the following written resolution and
moved its adoption:
RESOLUTION 2007-03
RESOLUTION APPROVING PLAT
WHEREAS, the statutes of the State
of South Dakota require that plats of property within the City of Sturgis be
submitted to the governing body for approval before the same are recorded in
the Office of the Register of Deeds; and
WHEREAS, Charlie T. & Stacy R.
Hunt have presented to the Common Council of the
LOT A IN BLOCK 8 OF FT. MEADE ADDITION (FORMERLY LOT 19, 20, 21 AND 22
IN BLOCK 8 OF FT. MEADE ADDITION, IN THE CITY OF STURGIS , LOCATED IN THE
NW1/4NW1/4, SECTION 10, T5N, R5E, BHM, MEADE COUNTY, SOUTH DAKOTA
WHEREAS, said plat meets the requirements of the statutes in all
things, now
therefore,
BE IT RESOLVED by the Common Council
of the City of
Dated this 5th day of
February 2007.
Chaplin duly seconded the motion for the adoption of
the foregoing resolution. All those
present voted in favor of and the resolution was declared passed & adopted.
Motion by Chaplin, second by Anders & carried
unanimously to authorize the Mayor to sign the airport hanger lease with Karl
Jungclaus for the 2007 year.
Motion by Green, second by Chaplin & carried
unanimously to approve and authorize the Mayor to sign change order #6 on the
Exit 32 project. This is a decrease of
$3,036.00.
Motion by Anders, second by Chaplin & carried to
approve the mayoral appointment of Bev Maples to the Forestry Advisory
Committee.
Motion by Green, second by Chaplin & carried to
approve the two Relay for Life raffle requests.
One team will be raffling a variety of items on a monthly basis for the
2007 year and the other team will be raffling a quilt and a framed
cross-stitched picture on August 24, 2007.
Motion by Anders, second by Chaplin & carried to
require Sky Dive Atlas to provide proof of liability insurance of $250,000 per
occurrence with a $1,000,000 aggregate to be able to sell sky diving packages
during the rally at the municipal airport.
Their current insurance is only $50,000 per occurrence.
Motion by Chaplin, second by Anders & carried
unanimously to authorize the Mayor to sign a 5-year lease agreement with Pitney
Bowes for the Finance Office postage meter.
Motion by Chaplin, second by Scudder & carried
unanimously to authorize Finance Officer Pauline Sumption to pay off the
1998-36 paving bonds. There is a
principal balance of $35,000 plus interest that is due.
Motion by Chaplin, second by Anders & carried
unanimously to authorize Finance Officer Sumption to transfer funds from the
1996 Paving Assessment Fund to the 1998-36 Paving Bond fund to cover the
current deficit ($7,725.42 as of 1/31/07) plus the pay-off amounts previously
authorized. The 1998-36 Paving Bond fund
would then be closed out.
Motion by Chaplin, second by Anders & carried
unanimously to transfer any remaining funds from the 1996 Paving Assessment
Fund to the General Fund subsequent to the above approved transfer and to then
close out the 1996 Paving Assessment Fund.
Motion by Chaplin, second by
Motion by Chaplin, second by Jacobson & carried
unanimously to authorize the parks department to surplus scrap metal to R&N
Recycling.
Motion by Chaplin, second by Jacobson & carried
unanimously to authorize the payment of travel expenses for Roland Vanderwerff
of the SD City Manager’s Association to be able to attend the public meeting on
February 12, 2007.
Motion by Anders, second by Chaplin to authorize the
Mayor to sign the letter of support to SD Department of Housing & Urban
Development for the addition of Heritage Acres IV.
Scudder requested that a market study be completed as
Hillsview High Rise has 5-13 vacancies per year. Scudder wants to make sure that there is truly
a need for an additional building.
Motion by Scudder, second by Green & carried,
with Chaplin & Anders voting no, to amend the motion to table it until this
study can be completed.
The vote was then taken on the motion as amended. This carried with Chaplin & Anders voting
no. This request has been tabled.
Motion by Chaplin, second by Anders & carried
unanimously to authorize the purchase of a table at the Chamber Ag Banquet on
Saturday, February 24, 2007.
Motion by Chaplin, second by Anders & carried
unanimously to approve the following salary matters:
Wages
a. Maxine Cordes—CC Front Desk, $.25/hr increase to
$9.00/hr, effective 12/26/06 (correction)
b. Bob Looby – CC Front Desk, $.25/hr increase to
$8.75/hr, effective
c. Shannon Heikes – CC Front Desk, $.25/hr increase to
$7.00/hr, effective
New
Hires
a. Kayleigh Cihak – CC Front Desk, $6.25/hr, effective
b. Ashley Johnson – CC Aquatics, $7.00/hr, effective
1/15/07
c. Bill Coacher – Sanitation, Class 102, $10.22/hr,
effective 2/6/07
Volunteers
a. Aaron Jordan & Walt Saubers – Forestry Committee
OTHER MATTERS
THAT MAY COME BEFORE COUNCIL
Nancy Kile questioned where the sky diving people
were going to be jumping.
Mayor Jensen advised they would be at the
Airport Manager Jerry Burnham advised that they are looking
for private property so the City would not be involved.
Gary Matthews questioned Mayor Jensen if he had approached
the Citizens to Advance Sturgis group to share in the costs of bringing Roland
Vanderwerff here.
Jensen advised he had not as he felt it was the City’s
duty to inform the public.
Chaplin advised that the Public Works committee is looking
at extending the rubble site hours to coincide with daylight savings time. In order to facilitate this, they are looking
at dissolving the half-time position and making it a full-time position.
Motion by Chaplin, second by Jacobson & carried
to adjourn to executive session to discuss legal and contract matters.
Motion by Green, second by Call & carried to
return to regular session.
Motion by Anders, second by Chaplin & carried to
adjourn the meeting at 8:25pm.
ATTEST: ____________________________ APPROVED:
_____________________________
Pauline
Sumption, Finance Officer Terry
Jensen, Mayor