PROCEEDINGS OF THE STURGIS CITY COUNCIL –
The Common Council
of the City of
Mayor
Zeigler reminded the council that TDG Communications would be making a Digital
Sturgis presentation on
Motion
by Scudder, second by Anders & carried to approve the agenda as presented.
Motion
by Chaplin, second by Meland & carried to approve the minutes of the March
6 & 13, 2006 council meetings with the following amendment to the
Motion
by Scudder, second by Chaplin & carried unanimously to approve the
following claims:
GENERAL
FUND – Hersrud, $6,737.85, equipment.
WATER
SYSTEM OPERATIONS – Hersrud, $6,737.87, equipment.
WASTEWATER
FACILITIES – Hersrud, $6,737.87, equipment.
SANITARY
SERVICE – Hersrud, $6,737.87, equipment.
GENERAL
FUND – 2XL Corp, $149.96, sup; A&B Business, $91.30, maint; Megan Aker,
$24.00, cc prog exp; Trent Aker, $64.00, cc prog exp; Amcon Distributing,
$401.00, resale; Associated Supply, $916.24, maint; Avaya, Inc., $48.26, util;
Best Business Products, $23.88, maint; BHP&L, $15,260.28, util; Colonel
Brist, $20.00, travel; Shannon Butler, $30.00, other; Campbell Supply, $374.34,
sup; Chain Saw Center, $319.85, maint; Bill Coacher, $60.00, cc prog exp; Coca
Cola, $1,089.40, resale; Community Center Petty Cash, $3.39, cc prog exp; Curt
Corey, $24.00, cc prog exp; Diesel Machinery, $247.13, maint; Elan-City,
$5,220.95, sup; Elan-Fire, $440.44, sup; Energy Labs, $87.50, maint; Farmers
Union Oil, $409.10, sup; Flowers by Rose, $28.00, sup; Freemotion Fitness,
$4,381.00, sup; Gall’s, $492.43, other; Wymond Hall, $22.26, refunds; Home
Depot Supply, $232.11, sup; HSBC Business Solutions, $64.99, sup; Jacobson
First Western Ins, $357.00, ins; JB’s Computers, $141.00, maint; Dennis
Johnson, $300.00, cc prog exp; Jay Johnson, $10.00, travel; Johnston Hardware,
$65.11, sup; Robert Kaufman, $82.00, travel; Laboratory Corp of America,
$23.00, prof fees; Lynn’s Dakotamart, $115.02, sup; Mike Maxon, $30.00, other;
Meade Co Auditor, $892.68, util; Meade Co Times, $228.51, publishing; MDU,
$11,859.56, util; NAPA, $979.65, sup;
PARK
– BHP&L, $25.63, util; Campbell Supply, $164.47, sup; Elan-City, $105.10,
sup; HSBC Business Solutions, $142.17, sup; Jim’s Auto Salvage, $185.00, maint;
Johnston Hardware, $76.79, sup; Kick Start Travel Center, $71.95, sup; Meade Co
Times, $53.66, pub; Menard’s, $57.90, sup; MDU, $219.18, util; NAPA, $64.05,
maint; National Arbor Day Fdn, $25.00, other; Pamida, $4.49, sup; Prairiewave,
$295.46, util; John Rasch, $20.00, travel; Rushmore Office Supplies, $5.18,
sup; SD Arborist Assoc, $55.00, travel; SD Park & Recreation Assoc,
$120.00, travel; Sign Express, $10.00, sup; Stan Houston Equipment, $63.82,
maint; Sturgis Sawmill, $69.32, sup; Verizon, $44.91, util.
BRICK
PROJECT FUND – Glover Investments, $1,400.00, publishing; MQP Corporate,
$512.03, publishing; Rally Dept Petty Cash, $11.25, sup.
AMBULANCE
SERVICE – DB Billing, $1,180.98, prof fees; Diesel Machinery, $112.12,
maint; Farmers Union Oil, $435.42, sup; Mountain Plains Health Consort, $80.00,
travel; Office Depot, $346.04, sup; Pamida, $31.95, sup; Regional Home Medical
Equip, $210.00, sup; West River Audio-Visual, $74.50, sup.
MAYOR’S
RIDE – Pamida, $10.00, sup.
CAPITAL
IMPROVEMENT – Duffield Construction, $16,079.11, cap imp; Meade Co Auditor,
$2,837.93, interest.
2003
SERIES REVENUE BOND – Rural Development, $8,739.00, principal.
LIQUOR
– BHP&L, $722.53, util; Coca Cola, $236.50, resale; Eagle Sales of the
BH, $7,083.25, off sale beer; Elan-City, $282.79, travel; Fisher Beverage,
$2,753.67, off sale beer; Frito-Lay, $35.55, resale; Johnson Western Wholesale,
$7,334.89, off sale liquor; Liquor Dept, $58.80, sup; Menard’s, $123.56, sup; MDU,
$91.74, util; Nash Finch, $50.00, other; Pepsi Cola, $160.60, pop for resale;
Rushmore News, Inc, $8.40, snacks for resale; Servall Towel, $87.82, maint;
Sodak Distributing, $3,842.17, off sale liquor.
WATER
SYSTEM OPERATIONS – BHP&L, $203.94, util; MDU, $66.95, util;
Prairiewave, $356.49, util; Verizon, $179.64, util.
WASTEWATER
FACILITIES – Aries Industries, $136.29, maint; Campbell Supply, $19.33,
maint; CCP Industries, $556.42, maint; City of Belle Fourche, $28.49, other;
Ferber Engineering, $16,476.29, cap imp; Flagler Trucking & Const, $841.50,
maint; Hills Materials, $100.56, maint; Jim’s Auto Salvage, $7.50, maint;
Robert Moser, $250.00, group ins; NAPA, $126.24, maint; SD Dept of
Transportation, $1,000.00, other; USA Blue Book, $1,921.49, maint; Verizon,
$134.18, util; Wells Plumbing, $56.82, maint.
SANITARY
SERVICE – American Engineering Testing, $8,303.64, prof fees; BH Truck
& Trailer, $1,656.60, maint; Campbell Supply, $139.70, maint; City of Belle
Fourche, $11,193.61, other; Elan-City, $46.85, travel; NAPA, $32.28, maint;
Rapid Delivery, $14.96, maint; Street Dept Petty Cash, $6.00, other; Verizon,
$44.91, util.
RALLY
– Coca Cola, $24.60, rent; DC Lamphere Studio, $1,200.00, sup; Elan-City,
$3,615.17, travel; Fedex, $715.83, travel; Lynn’s Dakotamart, $39.17, sup;
Outlaw’s Ltd, $26.00, sup; Outsource Solutions, $6,000.00, prof fees; Pizza
Ranch, $20.98, sup; Prairiewave, $314.66, util; Rally Dept Petty Cash, $24.58,
sup; Sturgis Community Center, $12.50, sup; Verizon, $46.21, util.
TIF
#8 ALLISON II – First Western Bank, $858.98, other.
2003
SERIES REVENUE BOND – Rural Development, -$8,649.32, interest; Rural
Development, $8,739.00, interest.
This
was the time set to continue the public hearing for a zoning amendment for
RIASH, LLC,
Mayor
Zeigler advised that the public hearing had been continued so that City
Attorney Keith Smit could look at the issue of spot zoning issue.
Smit
advised that spot zoning by itself is not necessarily illegal and that the
council could consider this request.
Dan
Roe, representing RIASH, LLC, advised that their intent was to just change
their property & to not affect anyone else’s. When they visited with the neighbors, they did
not address changing anyone else’s zoning.
Motion
by Chaplin, second by Jensen to rezone the Methodist Church property, excluding
Johnson property, include the Cruickshank property, Bender property, Symonds
property, Nancy Schmidt property & the Fire Department property.
Chaplin
withdrew his motion and Jensen withdrew his second.
Motion
by Patterson, second by Jacobson & carried unanimously to approve the
requested zoning amendment as originally presented. In the next two weeks, the council will
determine if the other property owners would like to be included.
This
was the time set upon application for the public hearing for the vacation of
Motion
by Patterson, second by Chaplin & carried unanimously to authorize the
Street Department to assist in the preparation of the rodeo arena area at the
Fairgrounds. This would include hauling
sand from
Bob
Packer advised that, if timing were an issue, he could obtain sponsors as long
as there was a commitment from the City that the area would be a permanent area
for horses.
City
Attorney Smit advised that he could not recommend the council doing that but he
could do a reasonable use statement to that effect.
Nancy
Kile appeared before the council to introduce the Bear Butte International
Alliance. She advised that they have concerns
with the possible desecration of Bear Butte.
She also advised that there would be a gathering on
Motion
by Meland, second by Chaplin & carried to authorize the closure of the 1400
block of Sherman St and a portion of 5th St to accommodate any crowd
overflow attending the Meade County Commissioners meeting on April 4, 2006.
Motion
by Anders, second by Patterson & carried unanimously to approve the special
events licenses for the Jackpine Gypsies for races being held at the
Fairgrounds on May 28 &
Chaplin
introduced the following written resolution and moved its adoption:
RESOLUTION
2006-10
A
RESOLUTION ADOPTING VOLUNTEER FIRE DEPARTMENT INCENTIVE PROGRAM
WHEREAS, the
City of
NOW
THEREFORE the City of
Dated
this 20th day of March 2006.
Published:
Effective:
EXHIBIT
A
VOLUNTEER
FIRE DEPARTMENT
INCENTIVE
PROGRAM
Beginning January 1, 2006 those
volunteer firefighters who attend four (4) of the twelve (12) monthly
department meetings; attend four (4) of the twelve (12) department training
sessions and; obtain no less than twenty four (24) hours of verifiable
department training annually, will be eligible for the Incentive Program
offered by the City of Sturgis.
Exception: Any volunteer firefighter whom is absent
from three (3) consecutive department training sessions or meetings within any
twelve (12) month time frame, shall not be eligible for the incentive program.
For the purpose of eligibility for this
incentive program, each individual volunteer firefighter’s performance will be
evaluated on the following dates of each year:
January
1
April
1
July
1
October
1
The evaluation will involve the previous
twelve (12) months of individual performance as related to meeting attendance
and training.
Quarterly the names of the volunteer
firefighters whom have complied with the above regulations will be submitted to
the Sturgis Water Department. At such
time the minimum fees for water, sewer & garbage will be waived until the
next evaluation period. Any fees above
the minimum monthly billing of $10.00 for water, $9.00 for garbage and $23.00
for sanitation shall be bared by the individual.
Meland
duly seconded the motion for the adoption of the foregoing resolution. All those present voted in favor of and the
resolution was declared passed & adopted.
This was the time set to award the bids for the
Woodle Field Restroom/Concession Stand Facility. The following bids were received:
Concrete Iverson
Construction $27,000.00*
Plumbing No
Bids Received
Electric Scott’s
Electric $34,828.00
Freeman’s
Electric $14,000.00*
Mechanical No
Bids Received
General Construction Iverson Construction $76,400.00*
Motion
by Patterson, second by Anders & carried unanimously to award the bids to
the lowest bidder in each category that received a bid (*).
This
was the time set to award the bid for the publishing of the Sturgis Motorcycle
Magazine and the Calendar of Events. The
following bids were received:
Magazine Calendar
of Events
State Publishing $48,927 $27,639
Demco $44,588 $24,806
Quality Quick Print – bid received
after deadline, could not consider
Digital Brown – bid not sealed,
could not consider
Motion
by Chaplin, second by Scudder & carried unanimously to award the bid to
Demco for the total amount of $69,394.
Meland
introduced the following written resolution and moved its adoption:
RESOLUTION 2006-12
Parks: 2 Transformers
Switch Gear
Public Works: 1 Transformer
BE IT FURTHER RESOLVED BY THE COMMON COUNCIL OF THE CITY
OF
Dated this 20th day of March 2006.
Published:
Effective:
Anders
duly seconded the motion for the adoption of the foregoing resolution. All those present voted in favor of and the
resolution was declared passed & adopted.
Motion
by Chaplin, second by Scudder & carried unanimously to approve a loan from
the sanitation fund to the parks fund in the amount of $185,000 for the down
payment on the
Motion
by Chaplin, second by Anders & carried unanimously to approve change order
#1 with Duffield Construction, which is an increase of $6,079.11.
Motion
by Meland, second by Jensen & carried to approve the mayoral appointment of
Mark Chaplin to the Highway 79 Extension/Connector Route Committee.
Motion
by Chaplin, second by Anders & carried unanimously to approve the following
salary matters: Wages – a) Rickie Clausen & Nicholas Kuno – CC Aquatics,
$.25/hr increase to $6.50/hr, effective 2/26/06; b) Tina Kunz, Patsy Lara &
Jeremiah Martin – CC Fun & Fitness, $.25/hr increase to $6.25/hr, effective
2/26/06; c) Kyle Huffman – CC Front Desk, $.50/hr increase to $6.50/hr,
effective 2/26/06; d) Albert Arsaga – Cemetery, $.25/hr increase to
$8.25/effective 3/26/06; e) Henry Logar – Cemetery, $.25/hr increase to
$7.50/hr, effective 3/26/06; f) Lawrence Hertel & Larry Springer – Parks,
$.25/hr increase to $7.50/hr, effective 3/26/06; New Hires – a) Harvey Matz – Cemetery, $8.25/hr, effective 3/26/06;
b) Lyle Chase – Parks, $8.25/hr, effective 3/26/06; c) Leonard Dobyns – Parks,
$8.50/hr, effective 3/26/06; d) Austin Schlenker – Parks, $7.50/hr, effective
3/26/06.
OTHER MATTERS THAT MAY COME BEFORE
COUNCIL
Rick
Schmid questioned the progress on the project to pave the alley between Lazelle
& Dudley streets from 1st to Junction.
City
Engineer Bob Kaufman advised that this project had already been bid out and the
project is scheduled for this spring.
Patterson
advised that there were questions during the equalization boards regarding what
constitutes a buildable lot, if the owner could rebuild if the structure needed
to be torn down and what the time frame allowed would be.
City
Engineer Kaufman advised that the lot had to be a minimum of 7,500 sq ft for a residence. If something happened to an existing home
(fire, etc), the owner could rebuild on the same footprint. The owner would normally be given a year to
complete rebuilding but the council could extend this if needed.
Motion
by Chaplin, second by Anders & carried to adjourn the meeting at
ATTEST:
__________________________ APPROVED: _______________________________
Pauline Sumption, Finance Officer Mark T. Zeigler, Mayor