Job Title: Records Office Administrator (Administrative Assistant)
Salary range: $20.97 to $23.47
Department: Police
Hours: Full-time (40 hours a week), non-exempt with limited overtime opportunities. Eligible for benefits.
Job Description:
The Records Office Administrator plays a critical role in supporting the operations of the Sturgis Police Department through professional administrative leadership, records management, and financial coordination. This position is responsible for ensuring the accuracy, security, and proper management of departmental records while providing essential administrative support to command staff and department personnel.
Records Division Administration
Administers and oversees all police records and communications within the Records Division. Ensures the secure maintenance, organization, and lawful dissemination of departmental records in accordance with department policy and applicable laws.
Invoice and Financial Management
Prepares, processes, and tracks all Police Department, Fire and Ambulance invoices. Maintains accurate financial documentation and ensures invoices are properly recorded and submitted in a timely manner.
Records Management and Data Entry
Maintains all official police reports and associated records. Responsible for accurate data entry, records organization, and report tracking to ensure information is readily accessible and properly documented.
Budget Administration
Assists with the preparation, maintenance, and monitoring of the department’s budget. Tracks expenditures and financial records to support responsible fiscal management and operational stability.
Administrative Support
Provides professional administrative assistance to the Police Chief, command staff, and department personnel. Supports departmental operations through coordination of documents, correspondence, and internal administrative processes.
Qualifications and Skills
Strong organizational and time-management skills, High level of attention to detail and accuracy, Ability to maintain confidentiality with sensitive information, Strong communication and teamwork skills Proficiency in Microsoft Word and standard office software, Experience with billing, financial tracking, and budgeting preferred, Ability to work independently while supporting a collaborative team environment,
The Records Office Administrator is a key support position that contributes to the efficiency, accountability, and professional operations of the Sturgis Police Department.